Statements are sent annually to fundholders and you can request a statement at any time via email.
Please contact us for a copy of the latest report forms, or to request a link to our online expense claim form.
We will ask you to prepare a Spending Plan annually, where you will outline how you intend to spend your special purpose funds in the year. In the plan, which is an online form, you can also tell us about your most recent activities and achievements.
We ask our fundholders to spend a minimum of 25% of the balance of the fund each year, to ensure that donated funds are being used for their intended purpose. We’re always happy to have a chat with you about how you could use your SPF, and to share stories from other fundholders. It is possible to keep funds in reserve and allocated for future expenditure, in which case you can discuss this with us.
Only the authorised fundholders can manage the fund and authorise expenditure from it. There should always be at least one deputy fundholder who can administer the fund in your absence. For more information please contact us.
We operate around 200 different funds across the Trust, so it is likely that a fund exists with a charitable purpose which covers your department or service.
A new fund is only opened when no other fund exists with a similar purpose, and there is sufficient income anticipated to justify opening a new fund.
Please contact us for more information.
There are many ways in which you can purchase items using donations in your special purpose funds.
- Small, non-medical items can be purchased directly by staff. An online claim can then be submitted to us for reimbursement, which is usually paid into the claimant’s bank account within two weeks of receipt.
- Alternatively, we can pay suppliers directly on provision of an invoice. Although it is advisable that all orders are made via procurement at Guy’s and St Thomas’ NHS Foundation Trust or King’s College London
- Orders via procurement: We advise that all items are purchased via procurement at Guy’s and St Thomas’ NHS Foundation Trust or King’s College London whenever possible. All medical items must be purchased via this route. These expenses are then recharged to us
Cash donations: Any cash donations should be delivered in person to the Cashiers office (ground floor of Tower Wing at Guy’s Hospital, and ground floor of North Wing at St Thomas’ Hospital) as soon as possible, and they must be accompanied by a donation form stating the fund number. Please contact the fundraising team if you require more donation forms.
Donations by cheque: Cheques must be made payable to ‘Evelina London Children’s Charity’ and sent to the fundraising team:
Evelina London Children’s Charity’ Fundraising team Virginia Woolf Building, 22 Kingsway, 2nd Floor, London WC2B 6LE
Cheques should be accompanied by a donation form or, where not possible, a note stating the fund number and intention of the donor is required.
